Position Overview:

The role is responsible for managing and executing a variety of payroll, HR, and administrative functions for a 50-person law firm, ensuring compliance and accuracy across payroll processing, benefits administration, employee onboarding, and performance tracking. This position requires strong organizational skills, attention to detail, and proficiency in managing both routine and complex HR tasks to support smooth operations within the firm.

Responsibilities:

·        Compile and verify semi-monthly payroll data for Paycor, ensuring accurate timesheet submissions.

·        Prepare and submit non-standard payroll entries, such as commissions and bonuses.

·        Track paid time off, holiday, and sick leave for paralegal and administrative staff.

·        Monitor non-billable time entries and review TimeSlip submissions for accuracy.

·        Generate performance reports and conduct analysis for paralegal staff.

·        Verify insurance invoices for accuracy, approve payments, and coordinate with external agents as necessary.

·        Handle payroll reports, 401k approvals, COBRA fees, insurance renewals, and LTD insurance census; liaise with insurance agents for health benefits.

·        Address employee benefits requests, process terminations (equipment retrieval, system access removal), and update records across platforms (payroll, insurance, website).

·        Oversee new hire setup (systems, background checks, offer letters), schedule and track interviews, facilitate first-day orientation, and arrange harassment and cyber security training.

·        Create HR procedural manuals, review I-9s, manage document intake, ensure compliance for training, and update onboarding materials.

·        Monitor conflict checks, engagement letters, and ARDC/CLE status.

·        Coordinate and update attorney headshots, bios, and professional profiles for the firm’s website and LinkedIn; maintain current attorney licensing and address records.

·        Manage corporate gifts, company events, and sponsorship logistics, including coordination with venues and vendors.

Requirements:

·        Experience handling semi-monthly payroll cycles for salaried, hourly, exempt and non-exempt employees. This also includes computing non-standard payments like commissions and bonuses.

·        Advanced MS Excel skills – ability to do pivot tables, v-look ups and in-depth analysis required

·        Strong mathematical/computational skills, including knowledge of formulas for calculations like partial salaries, retroactive pay, severance payments, and other payroll adjustments.

·        Exceptional attention to detail for reviewing and approving payroll data, time slips, and insurance invoices.

·        Experience with multi-state offices would be beneficial – any experience with registering for unemployment, workers compensation & other HR-related functions would be helpful

Apply Now

Share this job